Unified Project Cost Accounting
Gain complete financial clarity and compliance confidence with SumX’s Project Cost Accounting solutions. Designed for the complex needs of government contractors, as well as architecture, engineering, construction and project-based non-profit organizations, SumX centralizes all transactions into a single platform.
With real-time visibility into contracts/projects, Work Breakdown Structure (WBS), and performance metrics, you can make informed decisions faster while ensuring compliance with DCAA, FAR, and CAS requirements. By unifying project cost accounting, project oversight, and reporting, SumX eliminates manual reconciliations and offline schedules, streamlines back-office operations, and empowers project managers with real time insights on revenue, billing, back-log, forecasting, and Estimate at Completion (EAC).
ACCOUNTS RECEIVABLE
The SumX Receivables Module helps you create, send, track, and manage customer invoices via standard, sales order schedule or manual bills all from one connected platform. It’s designed for project-based teams that need flexible invoicing, clean audit trails plus advanced approval processes, and real-time payment tracking.
Everything You Need to Keep Receivables Flowing
Manual Invoicing Made Easy
Create professional invoices with all the key details: project, customer, date, invoice number, and more.
Attach Notes & Documents and Send Invoices Instantly
Add backup documentation, internal/ external notes, or change orders directly within the invoice record. Then, email invoices and attachments immediately from the system—no exporting or extra steps needed.
Standard Invoice
Automatically delivers invoices and statements—formats them for print or generates HTML/PDF versions for email delivery. All documents are stored with the customer record for easy future reference and audit compliance.
Control Access & Approvals
Assign user roles, set up approval workflows, and protect invoice integrity with flexible permissions.
Cash Receipt Entry & AR History Access
Quickly record payments to keep account balances up to date and minimize follow-ups. Easily access historical receivables by customer, project, or date range, ideal for reconciliations and financial reporting.
Easy to Access Transaction History
View historical receivables by customer, project, or date range.
ACCOUNTS PAYABLE
The SumX Payables Module brings together bill capture, approvals, and payments in a centralized, fully auditable workspace, perfect for project-based businesses and GovCon requirements. With options for both basic and advanced configurations, you can set up tailored approval flows and maintain clear segregation of duties. Everything is managed from a single screen, from entering bills to making payments, keeping the process simple and efficient. Plus, with the built-in “Pay When Paid” feature, you gain greater cash flow control, ensuring vendor payments align with project funding.
From Procure to Pay—Without the Chaos
OCR-Driven Bill Capture
Upload scanned bills and let SumX auto-populate AP entries using integrated Optical Character Recognition.
Advanced Approval Processes
Design flexible approval flows with multi-level authorization with different amount thresholds, notes, and attachments—all stored in one secure place.
Real-Time Audit Logging
Track every bill update, approval, and payment attempt with a built-in audit log that satisfies compliance audits.
Pay Confidently
Process single or bulk payments, switch between banks, or pay multiple invoices with a single check—SumX adapts to your workflow.
“Pay When Paid" Option
Set up dynamic rules to hold vendor payments until customer payments are received—ensuring healthy cash flow. ensure smooth AP automation. fully automated easy to track.
Easy Vendor Management
Import/export vendors via Excel, define credit terms, and sync records with 3rd party systems through API.
GENERAL LEDGER
The SumX Ledger Module gives you full control over financial operations—from setting up the Chart of Accounts to booking payroll expenses by project. Built to meet audit standards and designed to simplify everything from journal entries to labor distribution, it’s the backbone of your project-based accounting.
Keep Your Financials Clean. Keep Your Projects in Sync.
Customizable Chart of Accounts
Choose from over 280 preconfigured COAs or design your own to fit your organization’s needs. Group them into cost elements and tie directly to projects, ensuring proper CoA are posted to appropriate project types.
Project-Based Accounting
Our Workforce system connects employees and their labor categories directly to each project. Projects are secured to control both timesheet entries and expense charges. Eliminate incorrect cost objective charges and maintain accurate, compliant cost accounting by linking project types to cost elements.
Smarter Journal Entries
Easily copy/import journal entries from excel, assign entries to accounting periods, attach descriptions and documents, and set approval workflows. With full audit trails and role-based GL authorization, you stay DCAA-compliant with ease.
Efficient Labor Distribution
Import employee timesheets by accounting period or pay cycle and distribute wages across multiple projects seamlessly. Payroll expenses are booked and labor hours flow instantly to invoicing for faster billing and revenue.
Integrated GL Transactions
Connect SumX timesheets and labor distributions with third party payroll systems seamlessly.
Built for Compliance and Control
From journal entries to labor distribution, SumX ensures accuracy, traceability, and compliance at every step. Automated rules and integrated workflows reduce manual errors and strengthen internal controls.